For e-commerce brands that ship real things

Every complaint, handled.
One portal — not an inbox.

Stop digging through email threads for order numbers and lost photos. One link sends every complaint into a single portal — statuses, photos, and replies attached to the order, your customer auto-updated on a tracking page, and defect costs billed back to your manufacturers.

See how it works

From $49/month. Cancel anytime. Partners never pay.

app.submitmycomplaint.com/complaints
Complaints 12
Products
Partners
Analytics
Settings
New 4 In review 5 Awaiting 3
Maya Osborne
#GC-40218
Allergic reaction New
Devon Ruiz
#HS-11902
Damaged in transit In review
Priya Nair
#VL-88301
Defective Awaiting you
Tom Achebe
#GC-40191
Wrong item Resolved
Sara Lindqvist
#HS-11884
Expired / spoiled Resolved

Works for anything you ship

Ap
Apparel
Sizing, seams, returns
Fb
Food & beverage
Spoilage, leaks, dates
El
Electronics
DOA units, warranties
Co
Cosmetics
Reactions, batch issues

Complaints don't belong in your inbox.

Right now they arrive as emails, DMs, and marketplace messages — and every one of them starts a scavenger hunt.

The old way A shared inbox and a prayer
  • ✗ The complaint is somewhere in support@ — between newsletters, order confirmations, and the other 400 unread
  • ✗ The photos are in the third reply of a thread with the subject line "Re: Re: Fwd: hi"
  • ✗ "Did anyone get back to her?" — nobody knows, so either two people reply or no one does
  • ✗ Tracking happens in a spreadsheet that was accurate for one week in March
  • ✗ Billing your co-manufacturer means forwarding email chains and hoping they agree
  • ✗ Zero record of which product keeps failing or what defects actually cost you
  • ✗ "How are complaints trending?" means an hour of copy-pasting into a slide deck
With one portal Nothing buried. Nothing lost.
  • ✓ Every complaint lands in one inbox with a status, an owner, and an unread dot — never mixed into your email
  • ✓ Photos, order number, and the exact product are attached the moment it's submitted
  • ✓ Replies live on the complaint — the whole team sees what was said and when
  • ✓ Your customer gets a tracking page and automatic updates, so "any news?" emails stop
  • ✓ One click sends the defect to your manufacturer with the evidence attached
  • ✓ Running totals show which SKU fails, how often, and what it costs — recoverable, on the record
  • ✓ One click makes a monthly report the whole team opens with a link — no export, no slide deck

How it works

Live in an afternoon. No developer, no integration project.

1

Connect your store

We import your full product catalog with photos automatically — or upload a CSV and map the columns once. Customers pick real products, not free text.

2

Share your link

Copy a ready-made email and send it to any customer with an issue. Your logo, your accent color, your categories — on a page you never have to build.

3

Resolve & recover

Respond with one-click templates, notify customers automatically, and bill defective-product costs back to the co-manufacturer who made them.

What your customers see

Your logo, your colors, your products with photos — a two-minute form they can finish from the phone in their hand.

  • No account, ever. They submit, get a private tracking link by email, and follow progress without a password.
  • Photos attached to the right product. They pick the exact item from your catalog and snap pictures — no more "which order was this?"
  • Updates find them. Every reply and status change lands in their inbox and on the tracking page — the "any news?" follow-up emails simply stop.
  • Your questions, answered up front. Add your own fields — batch code, store location, a dropdown — and collect them on every complaint.
Glow & Co. Cosmetics
Submit a complaint — we'll make it right
Step 2 · Select product(s)
Velvet Lip Oil
✓
Hydra Serum
What went wrong?
Allergic reaction Damaged Wrong item
Photos
+
Submit complaint
The complaint form — themed to your brand
Complaint #4821
Order GC-40218
Awaiting you
✓ ✓
NewReviewYouResolved
Priya at Glow & Co.13:40
A full refund has been approved — it will be refunded immediately to your card.
YouAug 12
Submitted complaint with 2 photos.
Reply to Glow & Co…
The tracking page — no account needed

Everything the complaint touches

From the customer's first message to the invoice your supplier credits back.

One inbox, everything attached

Every complaint arrives with the order, the exact product, the photos, and a status — no more excavating email threads to find out what happened.

Product catalog auto-import

Sync from your store or upload a spreadsheet. Photos, SKUs and prices come with it, so complaints attach to real inventory — not a typed guess.

Your own form fields

Ask for the batch code, the store they bought from, anything — short text, dropdowns, dates, checkboxes. Collected on every complaint, searchable forever.

One-click response templates

Refund approved, replacement shipping, need more info, declined — each pre-fills an editable reply and sets the status in the same click.

Automatic notifications

Customers get acknowledged on submit and updated on every reply. Your team gets pinged on new complaints and nudged when one ages past your SLA.

Safety alerts

Flag categories like allergic reactions as safety issues: those complaints alert you instantly, jump the queue, and show a red badge in every view.

Private note lanes

Reply to the customer, note to your team, note to your manufacturer — three separate lanes on one timeline, so internal talk can never leak outward.

Partner refund recovery

Send the defect to your supplier with the customer's photos as evidence — no forwarded email chains. Running totals and an invoice number on every credit.

Analytics & team reports

Defect rates by product, category mix, dollars recovered — then one click turns any period into a report your whole team opens with a link. No login, print-ready for the Monday meeting.

For your manufacturing partners

Stop eating the cost of someone else's defect.

Assign each product to the partner who makes it. When a complaint comes in, send a refund request with the customer's photos attached as evidence. Your partner logs in, sees the queue, and issues the credit against an invoice number — so both sides have one running total instead of an email thread.

  • ✓ Running totals: requested, issued, all-time recovered
  • ✓ Invoice numbers captured on every credit
  • ✓ You choose exactly what customer data they can see
  • ✓ Zero setup for them — and if they already work with another brand here, you simply appear in their switcher
Refund requests
Glow & Co. Cosmetics
Open requested
$1,240.00
Velvet Lip Oil — Rosewood
Complaint #4821 · qty 2 · defective pump
$18.40
Hydra Glow Serum 30ml
Complaint #4809 · qty 1 · leaked in transit
$41.00
Silk Finish Cushion — 02
Complaint #4795 · qty 6 · batch discoloration
$132.60
Issued this month $860.00 · All-time $12,430.00

Two plans. No complaint limits.

Every plan handles unlimited complaints and products. Add Partners when you're ready to bill defects back to your manufacturers.

Standard 14-day free trial
$49 / month

Every complaint handled in one place.

  • ✓ Branded complaint page & tracking links
  • ✓ Unlimited complaints & products
  • ✓ Store sync + CSV catalog import
  • ✓ Custom categories & form fields
  • ✓ One-click templates & notifications
  • ✓ Analytics, CSV export & shareable team reports
Partners Recover your costs
$99 / month

Everything in Standard, plus your manufacturers.

  • ✓ Everything in Standard
  • ✓ Unlimited manufacturing partners
  • ✓ Refund requests with photo evidence
  • ✓ Running totals & invoice tracking
  • ✓ Partner logins & defect analytics
  • ✓ Switch plans anytime, prorated

Cancel anytime. Card charged after day 14. Partners never pay.

Questions, answered

No. They open your link, fill in the form, and get a private tracking URL by email. No password, no signup — that is the whole point of the public link.

Connect your store and we import titles, SKUs, prices and photos automatically, then re-sync on a schedule. If you are not on a supported platform, upload a CSV or Excel file and map the columns once.

Yes. Categories are yours to define — name, color, and an optional safety flag that highlights the complaint in red across every view. Sensible defaults are seeded so you can start immediately.

Exactly what you allow. Choose whether a partner sees only the complaints you send them or all complaints on their products, and tick which customer fields are visible — name and order number by default, email and phone off.

No — every plan includes unlimited complaints and unlimited products. The only difference between plans is the manufacturing-partner side: the Partners plan adds unlimited partner logins and refund recovery; Standard is complaint handling only.

Your card is charged for the plan you picked — $49/month for Standard or $99/month for Partners. Cancel any time before then from Settings and nothing is billed, and you can switch plans later (prorated automatically).